The factors that most affect labor productivity and how to minimize them.

Improving the labor productivity of their human teams is the pending issue of many small, medium and large companies. Although, probably, it is the medium and small-sized companies that have the most difficulties in detecting the variables that are most negatively influencing them.

It is evident that the reasons that affect the work productivity of employees are many and varied, beyond the nature of their activity. But even so, there are usually a series of common factors that today we would like to highlight and assess their possible minimization through the automation of tasks using specific software .

Reasons affecting labor productivity:

1.- Meeting too much:

They say that in Spain we suffer from “reunionitis”: too many meetings are called, many avoidable, that the only thing they do is take time away from employees who are forced to slow down their work pace and find themselves more saturated by accumulating pending tasks.

In addition, some meetings are not productive, especially if they are held late in the day when the ability to concentrate and pay attention is lower.

Setting a weekly or monthly calendar of meetings with only the essential ones will take the mental load off workers, help them to organize themselves better and they will not have that feeling of “having to leave what they are doing to go to a meeting”.

2.- Not having flexible hours:

The lack of flexible hours has a devastating psychological impact on workers. When a person is overwhelmed by time for carrying out a punctual task or for leaving their children at school, they arrive at work overwhelmed and in a hurry to be late. You need a time of calm and quiet in which it will hardly be productive, which, together with the delay, will be even more noticeable.

This is something as simple to solve as implementing flexible hours so that workers have a margin of time to enter without rushing or being overwhelmed if something unforeseen arises that delays their arrival or has to advance their departure. The result will be calmer and less stressed workers in this regard. And this greatly improves labor productivity.

3.- Having to work overtime:

Labor productivity decreases over time, which is why very long working hours are the least productive. And this is even more noticeable when it comes to workers who are working extra hours due to a peak of extra work, because they have been in a meeting or because they have to finish a project on time.

For this reason, templates should be prevented from working very long hours because it will always be counterproductive both for the quality of the work and for their state of mind. It is about managing your time correctly, but never on the basis of increasing your working hours.

And what causes workers to pile up tasks and have to stay off their schedule? Well, it is proven that in many cases the constant interruptions of calls or e-mails, the performance of repetitive tasks (such as sending invoices or periodic reports) or facing more specific work are some of the main factors.

The solution in most of these cases could be the automation of tasks through software specific that can carry out for them many of the chores that take up so much of their time. These computer tools are perfect for an extra volume of work or to perform repetitive tasks such as sending invoices by e-mail.

These computer solutions allow teams to free up a good workload so that they do not have to work overtime or endless hours and that is something that will be very positively noticed in their work productivity: they will perform better while they work, they will do so in a better mood and will not be “burnt out” working extra hours, often unpaid.

And in this last aspect, at Software RPA we have a lot to contribute. We want your work team to be more efficient and productive and for this what we do is use robotics to detect repetitive tasks that can be automated to reduce manual workflows and improve the work productivity of the teams. Contact us if you want to improve the performance of your workers.